Bay Cities Paving and Grading Joins the MCE 100% Deep Green Initiative

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Estimating Assistant

Non-exempt | Concord
Apply

Bay Cities Paving & Grading, Inc., a growing heavy civil construction company, based in Concord, California, with 75+ years of stability has opening for a full time Estimating Assistant in our Concord office. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

General Description:

Under the supervision of the Vice President of Estimating, the Administrative Assistant is responsible for supporting the Estimating team as follows:

Essential Duties:

  • Coordinating contract documents from original estimate to job start up using standardized methods relating to the purchasing, processing understanding and recording of information to ensure Bay Cities Paving & Grading is a responsive bidder.
  • Providing support to estimating staff through bid preparation and job start-up procedures utilizing thorough knowledge of terminology and best practices to ensure needs are met.
  • Coordinating all MBE/WBE/DBE/UDBE to ensure diverse representation of subcontractors on all bid submittals.
  • Providing maintenance of bid list and bid packets to ensure timely and accurate bid submission.
  • Establishing processes and documentation to ensure good faith efforts and project advertising requirements are met.
  • Processing bid documents from agencies/owners to ensure accurate bid submissions.
  • Assembling bid packets, tracking documents, typing correspondence to ensure all necessary documentation and communication is accurate and timely.
  • Performing a variety of administrative and office support functions to ensure the daily operations of the department run efficiently.
  • Contacting vendors for bid quotes.
  • Performing bid runs to local agencies.

Work Experience:

2-5 years of Construction Estimating Administrative experience preferred.

Education:

Bachelor’s Degree in Business Administration or equivalent work experience.

Skills Required:

  • Knowledge and understanding of project specifications (preferred)
  • Basic understanding of the bidding process and public agency requirements (preferred)
  • Proficiency with all MS Office products (Word, Excel, PowerPoint, Outlook, etc.)
  • Exceptional verbal and written communication abilities
  • Excellent organizational skills
  • High attention to detail and accuracy
  • Ability to work independently and prioritize multiple tasks under tight deadlines
  • Ability to operate with all levels of staff
  • Excellent interpersonal, phone and grammar skills
  • Willingness to take on additional tasks
  • Ability to maintain confidentiality at all times
  • Notary Public Certification (preferred)
  • Job Requirements:
  • Team player, ability, and willingness to abide by BCPG’s code of ethics daily
  • Ability to work well under pressure
  • Valid driver’s license and ability to drive
  • Occasional overtime required

Pay Range:

$60,000-$75,000

Apply Today

Please submit your contact information, cover letter, and resume below.

    Position location: Concord

    We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

    H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

    Administrative Assistant/Receptionist

    Full Time Hourly | Location
    Apply

    Bay Cities Paving & Grading, Inc., a growing heavy construction company, based in Concord, with 50+ years of stability has an opening for a full time Administrative Assistant Receptionist. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

     

    General Description:

    Welcomes visitors by greeting them, in person or on the phone, and directing them appropriately; answering or referring inquiries; maintaining telecommunication systems; supporting the accounting office as needed.

     

    Essential Duties:

    · Operate Multi-Line Phone System

    · Pick up mail (company vehicle), date stamp and distribute

    · Order kitchen and office supplies for all company locations

    · Maintains office equipment

    · Claims Administration – log, track, follow up and draft denial letters

    · Accounts Payable support – match tags, data entry, etc.

    · Log and scan Subcontractor Contracts

    · Request and verify Bay Cities’ Project Certificates of Insurance

    · Create and track Preliminary Notices

    · Support general office needs

    The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

     

    Work Experience: Must have 3 years prior Reception/Administrative experience

     

    Education: College graduate preferred

     

    Skills: Proficient skills in:

     

    * Microsoft Word

    * Microsoft Excel

    * Microsoft Outlook

    * Data Entry

     

    This is a full time hourly, 40hour/week position.

     

    Pay Range: $23.00-$27.00 per hour.

     

    Bay Cities is an Equal Opportunity, At Will Employer. We offer an excellent benefit package (health, dental and vision). 100% of employee and 75% of dependent premiums are paid by employer. We also offer Life Insurance, a 401K Plan, vacation and sick leave.

    Apply Today

    Please submit your contact information, cover letter, and resume below.

      Position location: Location

      We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

      H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

      Area Manager

      Operations | Concord, CA
      Apply

      JOB SUMMARY

      The Area Manager is responsible for the safe coordination and planning of multiple projects or a single mega project site to achieve the best economic and schedule results.

      JOB DESCRIPTION – ESSENTIAL FUNCTIONS

      · Supervises multiple types of project work on a mega project or over multiple projects. Supports project managers, area superintendents, field engineering, and estimating to ensure Company standards are being followed and project compliance with contract drawings and specifications.

      · Collaborates with company leadership in each project to ensure proper staffing and technical expertise are allocated to achieve success.

      · Participates in monthly financial reviews of each project, as well as periodic strategy reviews, leads project teams in safety, quality, cost control, cash management, scheduling, and other performance metrics.

      · Supports the estimating team and company leadership in selection of project pursuits considering the competitive landscape and company strengths.

      · Supports the estimating team, advises on technical and commercial aspects of contracts, and actively participates in bid reviews and risk analysis sessions.

      · Through market knowledge and industry contacts, supports staffing efforts on new projects.

      · Supports the project teams by coordinating Company support through active and regular engagement with various corporate departments including safety, accounting, project controls, equipment, estimating, and human resources.

      · Understands the Company’s Safety Policies and actively participates in all aspects of the Company safety program.

      · Enforces Company and project safety plans on all projects to ensure Company and sub-contractor safety compliance and performance.

      · Ensures quality is built into all aspects of each project and process – ensures zero re-work.

      · Evaluates project activities to determine compliance with government regulatory agencies and coordinate with agencies for permit requirements and environmental regulations.

      · Builds a strong relationship with each project Owner and maintains a positive relationship through partnering and regular communication.

      · Develops a robust understanding of each contract. Ensures notices, change orders, disputes, and claims are actively managed.

      · Reviews and monitors each project schedule monthly and ensures compliance with Company and contract schedule requirements.

      · Reviews and ensures project activities are planned before work has started and quantities, cost, and budgets for each activity are tracked to ensure profitability.

      · Reviews daily, weekly, monthly cost results and always takes actions to reduce costs.

      · Meets bi-monthly with project managers to assess costs, revenues, extra work reports and projections as project progresses.

      · Travels to jobsites and Company offices when necessary.

      · Maintains knowledge of Company values and strategic plan.

      · Performs performance reviews for direct reports consistent with BCPG standards. Develops career opportunities or corrective action plans if needed.

      · Cultivates and provides opportunities for rising talent within BCPG

      · Actively participates in developing employee recruiting and retention best practices. Directly contributes to recruiting and retention activities when relevant.

      · Perform additional assignments per management’s directions.

      Pay Range:

      $175,000-$225,000

      Apply Today

      Please submit your contact information, cover letter, and resume below.

        Position location: Concord, CA

        We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

        H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

        Contract Administrator

        Accounting | Concord, CA
        Apply

         

        In coordination with Estimators, Project Managers, and In House Counsel, the Project Accountant reviews all project specific Subcontracts, Purchase Orders, and Information Sheets for accuracy and ensure compliance of appropriate regulations. Research and prepares analysis as required to ensure all customers are billed and payment provided to Subcontractors in a timely manner.

        Essential Duties:

        • Set up new projects in Spectrum, HeavyJobs, and Nice Touch.
        • Set up estimated cost by phase, Accounts Receivable by line item, and subcontractor payables in Spectrum.
        • Ensure accuracy and completeness of Extra Work billings in Nice Touch and ICAS.
        • Review all project specific subcontracts and PO’s for accuracy.
        • Understand Preliminary Lien and Release procedures.
        • Produce monthly Customer Billings.
        • Track and provide Project Manager with pending Change Order issues.
        • Verify and input Change Orders.
        • Compare subcontractor invoices against Pay Estimate, input and route subcontractor payment to Project Engineer and Project Manager for payment approval.
        • Review and forward Subcontractor Extra Work/Time & Material invoices.
        • Aggressively pursue past due Accounts Receivable on projects.
        • Provide monthly reports to Project Managers including job cost, Accounts Receivable, Accounts Payable, and profit/loss analysis.
        • Provide project compliance forms as needed (i.e.: monthly DBE forms, releases certified payroll, etc.).
        • Assist in timely close out of all projects – including releases, DBE forms and Guarantees.
        • Supervise Project Assistants.

        The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

        Work Experience:

        Minimum 3 years Construction Contract Administrator/Project Accountant experience

        Education:

        BA degree in Accounting or Business Administration

        Skills:

        Proficient skills in:

        • Microsoft Word
        • Microsoft Excel
        • Microsoft Outlook
        • 10 Key Touch
        • Must have strong verbal and written communication skills

        Apply Today

        Please submit your contact information, cover letter, and resume below.

          Position location: Concord, CA

          We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

          H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

          Project Engineer

          Type Here | Multiple Locations
          Apply

          Bay Cities is looking for Project Engineers to assist on projects across Northern California. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

          General Description:

          Project Engineers will be part of the overall engineering team that supports the Project Managers in all operational aspects of a construction project.

          Essential Duties:

          • Assist in the coordination and scheduling of subcontractors and other forces
          • Act as primary liaison between the field operations and central accounting department for the purpose of accurate time keeping procedures, and complete job cost accounting and reporting
          • Work with Area and Project Superintendents to develop short term working schedules, track material needs and availability for all projects
          • Track and document quantities and field measurements for progress payment purposes
          • Create Daily Extra Work Reports and submit to Contract Admin for review
          • Attend Construction site meetings or Pre-construction meetings as needed
          • Maintain safe and clean working environment by enforcing company procedures, rules, and regulations
          • Process and track all submittals
          • Process Requests for Information (RFI)
          • Submit Staking Requests
          • Prepare traffic control plans and schedule weekly lane closures
          • Perform Takeoffs for plan changes
          • Create daily time cards in HCSS, and monitor and adjust time cards created in the field
          • Administrative support for remote offices (answering phones, scanning documents, filing, ordering supplies, processing mail, etc.)

          The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

          Work Experience: One to three years of general engineering experience in Roadway Construction environment is required.

          Education: Bachelor of Science in Engineering or Construction Management, or an Associate’s Degree in Construction Management or related fields.

          Skills Required:

          • Understanding of Blueprints and project specifications.
          • Proficiency in Microsoft Word and Excel
          • Good verbal and written communication skills.
          • Basic skills in scheduling software, such as Primavera P6, and Microsoft P6.

          Pay Range:

          $75,000-$105,000

           

          Apply Today

          Please submit your contact information, cover letter, and resume below.

            Position location: Multiple Locations

            We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

            H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

            Project Manager

            Operations | Multiple Locations
            Apply

            Bay Cities is looking for Project Manager to oversee the overall operations of roadway construction projects across Northern California. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

            General Description:
            Plan, direct, or coordinate, usually through Superintendent or Foreman, activities concerned with the construction and maintenance of structures, facilities, and systems. Participate in the conceptual development of a construction project and oversee its organization, scheduling, budgeting, and implementation.

            Essential Duties:

            • Schedule the project in logical steps and budget time required to meet deadlines
            • Confer with supervisory personnel, owners, contractors, or design professional to discuss and resolve matters, such as work procedures, complaints, or construction problems
            • Prepare contracts and negotiate revisions, changes and additions to contractual agreements with architects, consultants, clients, suppliers and subcontractors
            • Prepare and submit projections, progress reports, or cost tracking reports
            • Interpret and explain plans and contract terms to administrative staff, workers, and clients, representing the owner or developer
            • Plan, organize, or direct activities concerned with the construction or maintenance of structures, facilities, or systems
            • Take actions to deal with results of delays, bad weather, or emergencies at construction site
            • Inspect or review projects to monitor compliance with building and safety codes, or other regulations
            • Study job specifications to determine appropriate construction methods
            • Ensure all necessary permits and licenses are obtained
            • Direct and supervise workers; ensure they comply with company policies and deadlines
            • Develop or implement quality control programs
            • Investigate damage, accidents, or delays at construction sites, to ensure that proper procedures are being carried out
            • Determine labor requirements for dispatching workers to construction sites
            • Requisition supplies or materials to complete construction projects
            • Communicate monthly with Accounting Department in preparation of Work in Progress Reporting

            The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job.  It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

            Work Experience: Five or more years of experience in Construction Management or Civil Engineering with an emphasis in Heavy Civil Construction.

            Education: Bachelor of Science in Civil Engineering or Construction Management.

            Skills Required:

            • Understanding of Blueprints and project specifications.
            • Proficiency in Microsoft Word and Excel
            • Good verbal and written communication skills.
            • Basic skills in scheduling software, such as Primavera P6, and Microsoft P6.

            Pay Range:

            $120,000-$175,000

            Apply Today

            Please submit your contact information, cover letter, and resume below.

              Position location: Multiple Locations

              We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

              H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

              Estimator

              Estimating | Concord, CA
              Apply

              Bay Cities Paving & Grading, Inc., a growing heavy construction company, based in Concord, California, with 50+ years of stability has an opening for a full-time Estimator. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

              General Description:
              This position is responsible for developing accurate and timely proposals and estimates for both private and public sector works projects to ensure Bay Cities Paving and Grading is a responsive bidder.

              Essential Duties:

              • Analyze and compile estimate data that impact the cost of labor, materials, equipment requirements, location, and other factors to ensure a high quality and timely estimate.
              • Download, print and review drawings, specifications and proposed project site conditions; record findings and solicit input from field operations to include in final project estimate.
              • Analyze alternative solutions and construction methods to increase competitiveness of the bid.
              • Select Public/Private Projects for bidding
              • Develop and maintain positive business relationships to increase bid opportunities in the local & regional markets.
              • Control construction cost through pricing negotiations with General Contractors, Sub-Contractors, Suppliers and Trucking vendors.
              • Submit RFI’s to Agencies, Owners, General Contractors and Architects as needed during bidding process.
              • Determine quantities “take-offs” and/or review “take-off” quantities to ensure accuracy of data used in estimates.
              • Apply advanced reasoning for mathematical calculations processes to ensure logically estimated costs are accurate.
              • Analyze and evaluate bidding risks, strategies and present estimate and participate in bid reviews with management to ensure accuracy and completeness.
              • Utilize existing cost history as a check to complete estimate.
              • Travel as necessary to visit job sites & preconstruction meetings.
              • Prepare bid documents for submission to insure bid day responsiveness.
              • Analyze competition and communicate with owners, subcontractors, public and private entities to ensure competitiveness.
              • Prepare post bid package for operations.
              • Communicate estimate bid information to field operations at estimator handoff meetings to ensure understanding of scope of job and critical means and methods of construction.
              • Support Project Managers as needed to ensure control of construction costs and maintain integrity of bid.

              The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

              Work Experience:
              Must have 5 years or more years as an Estimator in the field of Civil or HWY Construction.

              Education:
              Bachelor’s Degree in Civil Engineering, Construction Management, Business Administration, Architecture, or equivalent related work experience.

              Skills:
              Proficient skills in:

              • MS Office products (Word, Excel, Outlook, etc.)
              • AGTEK Take-off
              • Blue-Beam Take-off
              • Primavera Scheduling software
              • Advanced knowledge of Estimating software – HCSS (Heavy Bid) Preferred
              • Advanced knowledge of civil engineering principles
              • Advanced knowledge of construction principles
              • Excellent interpersonal and communication skills
              • Advanced knowledge of agency (U)DBE requirements

              Pay Range: 

              $100,000-$175,000

              Apply Today

              Please submit your contact information, cover letter, and resume below.

                Position location: Concord, CA

                We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

                H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

                Senior Estimator

                Estimating | Concord, CA
                Apply

                Bay Cities Paving & Grading, Inc., a growing heavy construction company, based in Concord, California, with 50+ years of stability has an opening for a full-time Estimator. This is a wonderful opportunity to work with a great group of people, in a friendly environment, within the fast paced industry of construction.

                General Description:
                This position is responsible for developing accurate and timely proposals and estimates for both private and public sector works projects to ensure Bay Cities Paving and Grading is a responsive bidder.

                Essential Duties:

                • Analyze and compile estimate data that impact the cost of labor, materials, equipment requirements, location, and other factors to ensure a high quality and timely estimate.
                • Download, print and review drawings, specifications and proposed project site conditions; record findings and solicit input from field operations to include in final project estimate.
                • Analyze alternative solutions and construction methods to increase competitiveness of the bid.
                • Select Public/Private Projects for bidding
                • Develop and maintain positive business relationships to increase bid opportunities in the local & regional markets.
                • Control construction cost through pricing negotiations with General Contractors, Sub-Contractors, Suppliers and Trucking vendors.
                • Submit RFI’s to Agencies, Owners, General Contractors and Architects as needed during bidding process.
                • Determine quantities “take-offs” and/or review “take-off” quantities to ensure accuracy of data used in estimates.
                • Apply advanced reasoning for mathematical calculations processes to ensure logically estimated costs are accurate.
                • Analyze and evaluate bidding risks, strategies and present estimate and participate in bid reviews with management to ensure accuracy and completeness.
                • Utilize existing cost history as a check to complete estimate.
                • Travel as necessary to visit job sites & preconstruction meetings.
                • Prepare bid documents for submission to insure bid day responsiveness.
                • Analyze competition and communicate with owners, subcontractors, public and private entities to ensure competitiveness.
                • Prepare post bid package for operations.
                • Communicate estimate bid information to field operations at estimator handoff meetings to ensure understanding of scope of job and critical means and methods of construction.
                • Support Project Managers as needed to ensure control of construction costs and maintain integrity of bid.

                The above list is intended to describe the general nature and level of work being performed by the incumbent(s) of this job. It is not intended to be an exhaustive list of all responsibilities and activities required of this position.

                Work Experience:
                Must have 10 to 15 years of experience as an Estimator in the field of Civil or HWY Construction

                Education:
                Bachelor’s Degree in Civil Engineering, Construction Management, Business Administration, Architecture, or equivalent related work experience.

                Skills:

                • MS Office products (Word, Excel, Outlook, etc.)
                • AGTEK Take-off
                • Blue-Beam Take-off
                • Primavera Scheduling software
                • Advanced knowledge of Estimating software – HCSS (Heavy Bid) Preferred
                • Advanced knowledge of civil engineering principles
                • Advanced knowledge of construction principles
                • Excellent interpersonal and communication skills
                • Advanced knowledge of agency (U)DBE requirements

                Pay Range:

                $175,000-$225,000

                Apply Today

                Please submit your contact information, cover letter, and resume below.

                  Position location: Concord, CA

                  We are an Equal Opportunity Employer (EOE AA M/F Vet/Disability)

                  H1B Visa sponsorship is not available for this specific position. To all recruitment agencies: XL Construction does not accept agency resumes. Please do not forward resumes to our job alias, XL Construction employees or any other company location. XL Construction is not responsible for any fees related to unsolicited resumes.

                  A Great Place to Work, Build and Grow

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                  We’ve created a work environment that emphasizes professional development and lasting relationships. Our employees consistently regard us as a great place to work and share a level of dedication that goes above and beyond to get the job done.

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                  5th Largest BIPOC- Owned Business in the Bay Area - 2022

                  San Francisco Business Times

                  Recognized as a Deep Green 100% Renewable Company

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                  Top 20 largest Family Owned Business in the Greater Bay Area - 2022

                  San Francisco Business Times

                  Our Mission

                  Our work brings vision and infrastructure to life through an organization-wide commitment to quality, safety, and long-term value.

                  Our Vision

                  We Have You Covered - We help you reach your goals through work that has a positive and lasting effect on our communities, infrastructures, and the overall environment.

                  We Have You
                  COVERed.
                  A few values we live by.

                  Diversity, Equity & Inclusion

                  We have been recognized by the San Francisco Business Times as the largest Latino-owned business in the East Bay. As part of our heritage, we are continually committed to diversity in the workplace, and giving every employee the opportunity to contribute, be heard and succeed.

                  Benefits and Perks that Put You at the Center

                  Paid Time Off - Earned Days, 10 + paid holidays, and other programs
                  Compassionate Care Leave
                  Career Learning and Development Program
                  Personalized Financial Planning Assistance
                  Retirement Plans - 401(k) with generous Employer Matching Contributions
                  Mental Health Care for EVERY employee

                  Bay Cities Paving & Grading, Inc. is an equal opportunity and affirmative action employer. All recruiting, hiring, transfer, promotion, training, compensation, benefits, lay-off and termination practices are administered without discrimination because of race, religion, color, sex, age, national origin, disability, pregnancy, disabled veteran and other veteran status. Bay Cities employs financial and administrative office positions, supervisory positions of office and field staff, and union field workers (laborers, teamsters and operators dispatched from union hiring halls and apprenticeship programs). Send resumes for non-union employment opportunities to jobs@baycities.us or contact your local union hall for union or apprenticeship training opportunities.